Learn to maximize your listening and attention at work meetings to retain all the information you need to apply later
The meetings where several people involved are often long and tedious, so it becomes difficult to maintain focus 100% throughout the day. Since the information that is handled at work meetings is crucial to carry out your tasks or develop a project, David Grossman – Communications Manager and Executive Coach at Grossman Group – designed different steps to learn to listen carefully. Apply them!
1. Study the schedule of the meeting
Get a schedule of the meeting or conference to analyze details such as: what will be discussed, what are their goals or what role will each participant play. Dive into the meeting before it takes place will allow you to know whether or not to follow it when it actually unfolds, because you will know the succession of events that should occur.
2. Take notes
Annotating the points that each exhibitor develops is a good way to collect the main information once the encounter ends. Take note not only of what seems relevant, but of those complex things to understand or difficult to remember later. If you decide to make annotations electronically, avoid using email or Twitter because they can distract you. Open a document or a notebook and type it there.
3. Fix your eyes on the exhibitor
Keep your eyes on each person involved to avoid distractions. It is the best way to “be in the moment”, to focus and to distinguish which subjects are being treated and which are not. Each time you change the transmitter, it will rotate the direction you are looking at.
4. Show yourself to the exhibitor
Nod or smile from time to time to show that you are listening to every word that articulates. In addition to showing your respect, it will help you to focus on your exposure, since you should nod or smile at the exact moment to be consistent with what is being said.
5. Make affirmations sparingly
Paraphrase what is being said and correct it with a question according to the theme, it is more appropriate than the inexhaustible “Ok”. You can use them, but cautiously. The active participation will be better valued and will allow you to get involved with the specific subject that is developed at that moment, since to ask in this field, it requires knowing exactly on what.
6. Be aware of your body language
Your body will physically react to everything you say, so pay attention to these responses and try to control them. They can give clues to what you want to communicate next, your concerns or even alert you that you lost the thread of the conversation. It is also advisable to maintain the same degree of awareness about your mental responses.
7. Maintain a Positive Attitude
Assuming that the speaker believes in what he says and tries to be useful and cooperative with the company and his co-workers, is the best way to predispose oneself to these situations. It will guarantee you complete attention even if you do not have a good relationship with the person speaking, since you will consider your contribution valuable. He thinks that each intervention is oriented towards the common good of the project or the task that they wish to promote.
8. Think continually about what you can learn
Consider all the new information you can receive from people who belong to a division or department other than yours. It may be difficult for you to understand what they are talking about, because naturally your brain is set up to perform other tasks in the company or organization. However, thinking about what is going on around you will help you get interesting facts that you can apply or consider in your own work.
9. Summarize the meeting with the team before retiring
It proposes to make a score of the main subjects treated when ten minutes to conclude the meeting. In this way, they will clarify what balance was obtained from the efforts they were developing and what is the next step. Consider absentee people to decide who they need to know about the outcome of the meeting, plus what will be the fastest and most effective way to communicate it.
10. Make your own summary
Once the meeting is over, write your own summary. Take five minutes to sort your ideas and translate them into a paper or screen. The information will be fresh in your mind, so it will be easy to discriminate the important aspects of those less relevant. Thus, you will make sure you have all the data digested and ready to use when you need it.
The author of this post works at the leading UK dissertation writing service. Jessica has a degree in Social Work and has been providing dissertation help to students from all across the globe. Jessica loves to read fictional novels and is a great Sherlock Holmes fan. She loves her job as an expert dissertation writer and is glad to be a part of the dissertation writing service program.
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